Job Description

• Assist Procurement Officers in the accurate preparation and processing of Request for Quotations (RFQs) and Purchase Orders (POs).

• Coordinate with suppliers to follow up on pending quotations, verify pricing, and confirm delivery schedules.

• Track the status of active orders from placement to delivery and proactively highlight or escalate any potential delays.

• Maintain, organize, and update all procurement-related documents, including POs, contracts, and supplier records, ensuring they are complete and fully approved.

• Manage and maintain both physical filing systems and digital records within the ERP system.

• Coordinate closely with the Warehouse team to reconcile receiving documents and ensure Goods Received Notes (GRN) are processed accurately.

• Collaborate with the Finance team to facilitate smooth invoice verification, processing, and timely supplier payments.

Job Specification

• Holder of a bachelor’s degree in any discipline (Any Graduate).

• Fresh graduates are welcome to apply; prior experience is not strictly required.

• Possess a basic understanding of supply chain and procurement processes.

• Knowledge of standard supplier documentation and the basic workflow of invoices and payment processes.

• Proficient in using MS Office applications, specifically MS Excel, Word, and Outlook.

• Good interpersonal and communication skills to effectively coordinate with internal departments and external suppliers.

• Strong organizational skills with a keen eye for detail to ensure accuracy in data entry and document management.